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Roles and Responsibilities of Human Resource Department/Manager

January 26, 2011 by Hajara Saleeth in HRM with 17 Comments

Human resource (HR) department deals with wide range of activities from strategic planning level to the day to day operations level. Therefore defining roles and responsibilities of HR manager is a quite complex task but some of the functions carried are summarized below.

  • Involvement in the strategic planning process

HR manager gets involved in the strategic planning process of the organization and identifies HR as a core competency of the organization. When HR is assumed as a core competency HR becomes a competitive advantage for the organization and HR manager is responsible of developing the HR of organizations to bring the stated competitve advantage to the organization.

  • Forecasting the labour requirement

The HR manager holds the responsibility of forecasting the labour requirement of the organization in the future based on the future level of sales/production level of the organization. The labour forecast may identify the need for need for hiring or firing employees.

  • Recruitment

Once the labour forecast is done organization can identify the need for more labour in the organization if the existing workforce is not sufficient to handle the future workload. In such a situation HR manager has to recruit new potential candidates to fill the vacancies. Recruitment is the process of creating a pool of potential candidates who can be employed to fill the vacancies.

  • Selection

Selection is the process by which the most suitable candidate is selected from the recruited pool of candidates. Selection is done by carrying out various types of tests and interviews. HR department/manager is responsible of selecting the most suitable employees to fill existing vacancies.

  • Induction

Induction is the process by which new employees are made familiarized with the organizational environment. Once the employees are selected they need to be introduced to other staff of the organization and they should be given necessary guidelines about the organizational culture and the procedures.

  • Training

Once the employees are done with the induction they become an employee of the organization but the skills they possess may not be adequate to carry out required tasks. The need for training arises when the there is a gap between expected level of skills and the current level of skills of an employee. If a there is a training need HR department has to design training programs and execute them.

  • Motivation

HR manager is responsible of motivating employees to carry out their duties of a timely and accurate basis.

  • Performance Appraisal

This is where the employees performance are evaluated based on expected level and the actual level of the performance. HR department needs to design performance appraisal systems to appraise the employee performance on a fairly manner.

  • Rewarding employees

Once the employee performance evaluation is done HR department needs to design good employee rewarding packages to reward well performing employees. These rewards could be of monetary or non monetary in nature.

  • Managing Carrier Growth of employees/Promotions

HR department is responsible of managing the carrier growth of employees where they needs to promoted in the carrier ladder if they are suitable to fill existing vacancies in high ranks of the organizational structure.

  • Managing redundancy

When the organization decides that thy no longer need the service of certain employee they need to be sent to be given the redundancy notices and have to be paid the redundancy charges. HR department has to manage this process.

  • Managing employee grievance

HR department needs to accept the grievance and complaints submitted by the employees about their problems. HR department need to listen to grievance and should come up with solutions to solve problems.

  • Managing complains about employees

There can be complaints about employees regarding poor performance, bribery, misbehavior and so on. HR department needs to hear those complains and make necessary steps (advising/punishing employees) to solve those issues.

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17 Comments

  1. William GogartySeptember 6, 2011 at 5:03 pmReply

    Thankyou, this is very helpful, keep up the good work!

  2. Shehu Uba Ahmed,FIRS HR AdvisorSeptember 18, 2011 at 11:57 pmReply

    This isreally very intresting,it is making us to be ready with our job schedules and job related matters. Thank keep it up.

  3. manual handling trainingOctober 17, 2011 at 4:34 pmReply

    Human Resources is exactly it says: resources for humans – within the workplace! Its main objective is to meet the organizational needs of the company it represents and the needs of the people hired by that company. In short, it is the hub of the organization serving as a liaison between all concerned. Depending on the size of the company, the HR Department might be called Personnel with a manageable workforce that can be handled by a personnel manager and a small staff. For larger, more complex organizations with hundreds of departments and divisions, the task is much more demanding, taking on a life of its own.

  4. IshaNovember 19, 2011 at 2:19 amReply

    Thanks very helpful…

  5. DurairajDecember 11, 2011 at 11:28 pmReply

    Hi sir good article. Its very usefull for me. Thank you.

  6. PULIKANTI SARITHAFebruary 25, 2012 at 6:16 pmReply

    Every Hr Know must & should this roles & responsibilities.Thank you for giving information. Its really helpful with us.

  7. Ahmed HussainMarch 2, 2012 at 1:15 amReply

    Good written for for the human resources management ,very help to those who are hrm field.

  8. lopamudraMarch 23, 2012 at 4:30 pmReply

    it is very simple and helpful for the beginners..
    thanks

  9. Tariq AltafMarch 25, 2012 at 12:49 pmReply

    Brief but to the point and comprehensive details about the HR department. A good followup can make one a good HR Personal. One who knows what is what & who is who and knows the capabilities of his workers and co workers and utilizes the abilities of them is a good Manager.

  10. TAMSEER UL ISHAQApril 6, 2012 at 8:27 pmReply

    sir thanks a lot for this precious information keep it up

  11. BalajiApril 20, 2012 at 11:15 amReply

    Good info…

  12. LakshaJune 2, 2012 at 7:13 pmReply

    thanx, this article very helpful.

  13. Osuyi johnJune 7, 2012 at 1:54 amReply

    The work is comprehensive (HR), is indeed about people management an organised ways of meeting company rules and responsibility. To mention but few thanks alot.

  14. spandanaSeptember 21, 2012 at 7:26 pmReply

    thank you so much sir this is very much helpful to me

  15. ANETH MOSES NNKOOctober 19, 2012 at 2:16 pmReply

    Dear Sir,
    Thank you very much.
    This article is very nice and usefull to me.I appresiate your competence in human resource roles and responsibilities.
    Please can you write more articles about human resource issues, im looking foward to hear from you.
    Thanks very much.
    Regards,
    Aneth.

  16. Karthick GovindarajanNovember 22, 2012 at 10:13 amReply

    Well written Sir :-) Thanks a lot!!!!!!!!!!

  17. pamela muchingaDecember 10, 2012 at 1:16 pmReply

    thank you all its a very helpful lecture to both managers end employees

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